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Importation & Warehouse Associate
at Terry Selection Inc. in
DUTIES AND RESPONSIBILITIES
A. IMPORTATION
Ø In-charge in the preparation of Purchase Orders and submission of approved orders to foreign suppliers.
Ø Verifies the Pro-forma Invoice received from foreign supplier vis-à-vis the Purchase Order provided and the previous cost of origin.
Ø Communicates with both foreign suppliers and freight forwarder the shipping instruction and details of consolidation to ensure proper handling of the merchandise and to avoid unnecessary delay of the shipment.
Ø Secures insurance coverage of all importations from accredited insurance provider prior to shipping date.
Ø Prepares translation report for distribution to custom’s broker, warehouse and operations personnel.
Ø Coordinates with licensed custom’s brokers regarding the processing and release of importation from the Bureau of Customs and recommends processing of payment thereof.
Ø Coordinates with the foreign supplier and immediate superior any variance in actual orders vs. goods received.
Ø Maintains systematic filling and safekeeping of all importation documents.
Ø Verifies all import-related expenses such as the billing of the freight forwarder, custom’s broker and insurance broker prior to payment.
B. COMPLIANCE
Ø Oversees the application of permits and license to import from BAI. BFAR, BFAD, BIR, NFA and other regulatory bodies.
Ø Ensures that the company is accredited to the different stakeholders of the Bureau of Customs such as BOC Accreditation, CPRS and the like.
Ø Ensures compliance to import rules and regulations at all times.
Ø Prepares the necessary documentation needed for the application of Veterinary Quarantine Clearance (VQC) to the Bureau of Animal Industry (BAI) for the shipment whenever applicable.
Ø Coordinates with the cold storage facility in compliance with the requirement of the National Meat Inspection Service for the direct storage of meat products upon arrival from the airport.
Ø Oversees the application for Permit to Import from the Bureau of Fisheries & Aquatic Resources (BFAR) for the fresh/chilled/frozen fish and or fishery aquatic products prior to arrival.
Ø Oversees the application of ATRIG from the Bureau of Internal Revenue for all incoming wines and alcoholic beverages.
Ø Prepares the requirement for the requisition of regular and auxiliary label strips from the BIR.
Ø Responsible for the BFAD registration and monitoring of all product registrations (CPR)
C. MONITORING OF FOREIGN LIABILITES
Ø Monitors foreign liabilities and prepares necessary documents for remittance.
Ø Notifies foreign suppliers of the remittance details and follow up acknowledgement of payment.
Ø Ensures that the telegraphic transfer is made and payment is issued accordingly.
D. MONITORING OF INVENTORY LEVELS
Ø Coordinates with Purchasing to monitor status of actual inventory on hand. Recommends replenishment of stock once inventory level reaches reorder point.
Ø Monitors the requisitions of the bistro to ensure that there will be sufficient stocks for their operations.
E. FINANCIAL REPORTING AND ANALYSIS
Ø To prepare reports and analysis to aid management in decision making.
Ø Computes the theoretical cost of potential products to be imported
F. OTHERS
Ø Acts as back-up for the counter position
Ø Performs related duties and special projects as needed.
A. IMPORTATION
Ø In-charge in the preparation of Purchase Orders and submission of approved orders to foreign suppliers.
Ø Verifies the Pro-forma Invoice received from foreign supplier vis-à-vis the Purchase Order provided and the previous cost of origin.
Ø Communicates with both foreign suppliers and freight forwarder the shipping instruction and details of consolidation to ensure proper handling of the merchandise and to avoid unnecessary delay of the shipment.
Ø Secures insurance coverage of all importations from accredited insurance provider prior to shipping date.
Ø Prepares translation report for distribution to custom’s broker, warehouse and operations personnel.
Ø Coordinates with licensed custom’s brokers regarding the processing and release of importation from the Bureau of Customs and recommends processing of payment thereof.
Ø Coordinates with the foreign supplier and immediate superior any variance in actual orders vs. goods received.
Ø Maintains systematic filling and safekeeping of all importation documents.
Ø Verifies all import-related expenses such as the billing of the freight forwarder, custom’s broker and insurance broker prior to payment.
B. COMPLIANCE
Ø Oversees the application of permits and license to import from BAI. BFAR, BFAD, BIR, NFA and other regulatory bodies.
Ø Ensures that the company is accredited to the different stakeholders of the Bureau of Customs such as BOC Accreditation, CPRS and the like.
Ø Ensures compliance to import rules and regulations at all times.
Ø Prepares the necessary documentation needed for the application of Veterinary Quarantine Clearance (VQC) to the Bureau of Animal Industry (BAI) for the shipment whenever applicable.
Ø Coordinates with the cold storage facility in compliance with the requirement of the National Meat Inspection Service for the direct storage of meat products upon arrival from the airport.
Ø Oversees the application for Permit to Import from the Bureau of Fisheries & Aquatic Resources (BFAR) for the fresh/chilled/frozen fish and or fishery aquatic products prior to arrival.
Ø Oversees the application of ATRIG from the Bureau of Internal Revenue for all incoming wines and alcoholic beverages.
Ø Prepares the requirement for the requisition of regular and auxiliary label strips from the BIR.
Ø Responsible for the BFAD registration and monitoring of all product registrations (CPR)
C. MONITORING OF FOREIGN LIABILITES
Ø Monitors foreign liabilities and prepares necessary documents for remittance.
Ø Notifies foreign suppliers of the remittance details and follow up acknowledgement of payment.
Ø Ensures that the telegraphic transfer is made and payment is issued accordingly.
D. MONITORING OF INVENTORY LEVELS
Ø Coordinates with Purchasing to monitor status of actual inventory on hand. Recommends replenishment of stock once inventory level reaches reorder point.
Ø Monitors the requisitions of the bistro to ensure that there will be sufficient stocks for their operations.
E. FINANCIAL REPORTING AND ANALYSIS
Ø To prepare reports and analysis to aid management in decision making.
Ø Computes the theoretical cost of potential products to be imported
F. OTHERS
Ø Acts as back-up for the counter position
Ø Performs related duties and special projects as needed.
Published at 18-07-2012
Viewed: 652 times
Viewed: 652 times